Also, make note of times someone may have to be there for accepting deliveries or to allow caterers on to the property. When considering how long the event space will be rented, don't forget to include setup and cleanup time. While you only need to fill in a bit of information to make an Event Venue Contract, there are a few things to consider before making your contract. These agreements are critical to have since they help protect your property and business. Simply Docs Event Management Contract (Word Doc Template)Ĭheck out this video for more on event planning contract essentials.Venue Rental Agreements are not difficult to make using our document builder. “In the absence of a force majeure clause, parties to a contract are left to the mercy of the narrow common law contract doctrines of "impracticability" and "frustration of purpose," which rarely result in excuse of performance." Sample event planner contractsįollow the layout of these contract samples in order to build your own event planner contract:īasic events contract (Word Doc template) What will happen if such event occurs (Is the event rescheduled? What about payments?)Īccording to Contract Standards, forgetting such standards has painful consequences: The following points must be covered in your termination clause: This clause gives you the power to cancel services and obligations under certain circumstances and and to determine whether that cancellation is a temporary suspension or permanent cancellation. ![]() These circumstances range anywhere from extreme weather (think hurricanes, tornadoes, and floods) to asteroid collisions (you never know). Termination clauseĪlso known as a force majeure clause, a termination clause provides your event planning firm with legal cover if services must be cancelled due to circumstances beyond your control. *“Indemnity.** Except with respect to claims arising from a Party's separate negligence or willful acts, which shall remain that Party's personal obligation, each Party agrees to defend, indemnify and hold harmless the other Party and its directors, officers, and employees with respect to a claim arising from the Party's actual or alleged act, failure to act, error, or omission in the performance of their obligations under this Agreement or any governing law or regulation." 5. ![]() With this clause, your client cannot hold you responsible for any injuries, damages, or losses that occur due to actions taken by them and vice versa. Indemnification clauseĪn indemnification clause is meant to protect you and your event planning firm from legal action due to negligence on part of your client. You don't want to be left on the hook for payments with no form of legal recourse (should it come to that). ![]() Whether your client wishes to pay in full and up front, or pay for the planning services over time, you must agree upon a payment schedule in the contract, which includes:įees for the client (such as cancellation fees, hiring third-party vendors, etc.) You can always renegotiate budget changes and variations once the planning is underway.Īfter establishing your budget, you need to set up a payment schedule for your client to follow. While the budget doesn't have to be exact (since not everything goes according to plan), it is important to log your best assessments of what an event will cost your firm in order to avoid conflict with your client. ![]() The budget should provide a rough idea of what you expect to spend planning and facilitating this event. In fact, for the sake of thoroughness, I would recommend including the estimated budget for the event in the contract. Unless you are running your event planning services as a charity, it is important to set up all the payment details in your event planner contract.
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